North Shore Multicultural Services (‘NSMS’) respects your privacy and is committed to protecting your personal information. This policy outlines how we handle the collection, use and disclosure of your personal information. Our policy is guided by the provincial and federal privacy laws applicable in Canada.
What information do we collect?
In the course of conducting business with you, NSMS may collect information from you, such as your name, title, company or organization, address, telephone number, fax number, email address and photograph. If you participate in our surveys or contests, your survey opinion and submissions for our contests will be collected. On our website, we may collect your Internet Protocol (“IP”) address and cookies. Your “IP address” is a unique 32-bit numeric address that distinguishes your computer from another computer. “Cookies” are small text files that contain information about you, such as your user name and password, which are stored on the web browser of your computer. NSMS uses a high encryption algorithm on its cookies so that only our server can read and decrypt the contents within it and other parties will not be able to access such information.
What privacy principles are followed by NSMS?
NSMS is responsible for ensuring the protection of the information you have provided to us.
2. Why do we collect your information?
We collect information from you for the following reasons:
- To provide information on our services that may be of interest to you to contact you, when necessary, regarding issues concerning your use of our products and services
- To obtain information about your use of our services, potentially through a survey
- To better understand your needs, as input to future ct and service development plans
- To obtain information about your qualifications and skills if you submit your resume to us for the purposes of applying for a position with NSMS and the information may be legally required.
3. Obtaining your consent
We will, however, respect your choice not to be contacted. All our marketing email messages will contain an option to automatically “opt-out” of receiving messages from us. You may also elect not to receive communication from us by sending an email to firstname.lastname@example.org with your name, email address and (if applicable) your postal address to request that we remove your email, address and name from our mailing lists.
4. Limiting collection
NSMS will only collect information about you that is necessary to achieve the purposes identified in this policy.
5. Limiting use, disclosure and retention
NSMS will use the information you provide only for the purposes identified in this policy. We will not use this information for any other purpose unless we have obtained your consent. NSMS will only disclose information about you to its affiliated companies, distributors, and to authorized agents that assist us in performing our functions for the limited purposes listed above. Our agents may include companies and individuals that deliver packages, provide marketing assistance and process credit card transactions.
We will not sell or otherwise disclose the information collected from you to other third parties, except in those limited cases where we are legally required to do so (such as in response to a court order, or disclosure to a public body to assist in an investigation). We will retain the information that we have collected from you only so long as it is necessary to achieve our stated purposes or if it is legally required that we retain such information.
6. Ensuring accuracy
NSMS will make reasonable efforts to ensure that the information we collect from you is accurate and complete. If you notice any errors in the information that we have collected from you or wish to update your information, please notify your NSMS contact or email email@example.com. You can advise us as to where you saw the incorrect information so that we can then correct or update such information.
NSMS will protect personal information with security safeguards appropriate to the sensitivity of the information.
8. Individual access to information
If you require access to your own information, please write to us by fax, email or post, with your request. We will respond to you within thirty (30) days of receiving your request.
9. Compliance and complaints
North Shore Multicultural Society
207-123 East 15th Street
North Vancouver, BC
Attention: Privacy Manager
T 604 988 2931
You may also contact the Privacy Commissioner of Canada (for international matters and inter-provincial matters).